Digital Workplace Transformation
(includes Modern Collaboration)
Digital Workplace Transformation
Give your people one connected place to work — wherever they're working from
Most organizations didn't design their digital workplace — it grew. A legacy intranet nobody updates. Teams channels created for a single project three years ago and never cleaned up. File shares nobody can find anything in. Meetings that work differently depending on who's in the room and who's remote. SiS runs a structured modernization program that turns that sprawl into a single, governed, well-adopted digital workplace built on Microsoft 365 — so your people spend less time hunting for information and more time doing the work that matters.
This is not an intranet refresh or a Teams rollout in isolation. It's a full program covering assessment, platform modernization, governance, and adoption — delivered by a Microsoft Solutions Partner with a dedicated Modern Work specialization.
The problem organizations run into
- Fragmented tools. Email, an aging intranet, scattered file shares, and Teams are all used inconsistently — often for the same purpose — because no one ever defined which tool is for what.
- Teams and SharePoint sprawl. Teams, channels, and sites get created freely and never retired. Employees can't tell which one is current, and IT has lost visibility into what exists.
- Inconsistent hybrid meeting experience. Meeting rooms aren't standardized, so remote employees get a worse experience than people in the room — inaudible discussions, no shared screen, no equal participation.
- A stale, hard-to-navigate intranet. People can't find company news, policies, or the right contact — so they ask a colleague or give up, and information silos deepen.
- Low feature adoption. Microsoft 365 licenses are already paid for, but most employees use a fraction of what's available — reverting to email and manual work instead of the collaboration tools built for it.
- No governance. Without lifecycle policies, external sharing controls, and naming standards, the environment becomes a security and compliance risk as it grows.
Our approach
We run this as one connected program across three phases, each with clear deliverables — so you always know what stage you're at and what you're getting.
Phase 1 — Digital Workplace Assessment & Strategy (typically 3–5 weeks)
We map exactly how your organization communicates and collaborates today, and where it's breaking down.
- Current-state review of Teams, SharePoint, OneDrive, Outlook, and intranet usage
- Teams and SharePoint sprawl audit — inactive sites, duplicate teams, ownerless groups
- Meeting room and hybrid-meeting experience review across your key office locations
- Stakeholder workshops across departments to surface real pain points, not assumptions
- A digital workplace maturity report and a prioritized modernization roadmap
You leave this phase with a clear map of your current environment and a sequenced plan to fix it.
Phase 2 — Platform Modernization & Rollout (typically 8–14 weeks)
We rebuild the environment around a clear, governed structure — then roll it out in a controlled way.
- Modern intranet built on SharePoint, with a clear information architecture people can actually navigate
- Teams environment restructuring: governance policies, naming conventions, lifecycle management, and external sharing controls
- Deployment of the Viva suite where relevant — Viva Engage for company-wide communication, Viva Connections as the employee hub, Viva Insights for wellbeing and work-pattern data
- Standardized Microsoft Teams Rooms configuration for a consistent hybrid meeting experience across locations
- Workflow automation for common repetitive processes using Power Automate
Phase 3 — Adoption & Change Management (ongoing)
A modernized platform only pays off if people actually use it the new way.
- Role-based training tailored to how each department works day to day
- A champions network — trained employees in each business unit who reinforce good habits locally
- An adoption dashboard tracking usage of Teams, SharePoint, and Viva against your baseline
- Quarterly review sessions to catch teams falling back to old habits and address the specific blockers
What's included
| Component | What you get |
|---|---|
| Digital Workplace Assessment | Maturity report covering tools, usage, and sprawl, with a prioritized roadmap |
| Intranet Modernization | A rebuilt SharePoint intranet with clear navigation and information architecture |
| Teams & SharePoint Governance | Naming conventions, lifecycle policies, and external sharing controls |
| Viva Suite Deployment | Engage, Connections, and Insights configured for your organization |
| Meeting Room Standardization | Consistent Microsoft Teams Rooms setup across office locations |
| Change Management & Training | Role-based training, a champions network, and an adoption dashboard |
What you can expect to gain
- Less time wasted searching — a clear, governed structure means people find the right file, team, or answer the first time
- A consistent hybrid experience — remote and in-office employees participate in meetings equally
- Controlled sprawl — governance policies stop the Teams/SharePoint mess from starting over
- Higher return on your existing licenses — features you're already paying for actually get used
- A single source of truth — one intranet, one place for company news and policies, instead of five
- Reportable adoption progress — a dashboard you can bring to leadership, not just anecdotes
Is this the right fit for you?
This program is built for organizations with a hybrid or distributed workforce that are dealing with tool fragmentation, an outdated intranet, or Teams/SharePoint sprawl. It's especially relevant if any of the following is true:
- Your intranet hasn't been meaningfully updated in several years
- Nobody in IT can tell you how many active Teams or SharePoint sites actually exist
- Remote employees consistently report a worse meeting experience than in-office staff
- You have multiple office locations with inconsistent meeting room technology
- Leadership has asked why collaboration tool adoption is low despite the licensing spend
Built on Microsoft's own platform
Microsoft Teams · SharePoint Online · Microsoft Viva (Engage, Connections, Insights) · OneDrive · Microsoft Teams Rooms · Power Automate · Microsoft Entra ID
Typical timeline
| Weeks | Focus |
|---|---|
| 1–5 | Digital Workplace Assessment & Strategy |
| 6–14 | Platform modernization: intranet, governance, Viva, meeting rooms |
| 15–20 | Rollout, training, and champions network launch |
| Ongoing | Adoption measurement & quarterly review |
Timelines flex based on the number of office locations, departments, and the scale of existing sprawl — the assessment phase gives us the real numbers for your specific rollout.
What you'll walk away with
- A Digital Workplace Maturity Report and modernization roadmap
- A modernized, governed intranet and Teams/SharePoint environment
- A configured Viva suite aligned to your organization
- Standardized meeting rooms across your locations
- Trained employees, a champions network, and completed enablement sessions
- An adoption dashboard with quarterly reporting
Common questions
Do we need to replace our existing intranet entirely, or can we modernize what we have?
It depends on the assessment findings. Some organizations need a full rebuild; others just need better architecture and governance layered onto what exists. We recommend the lighter path wherever it meets the goal.
Will this disrupt how people work during the rollout?
We roll out in phases with a pilot group first, specifically to avoid a disruptive all-at-once change. Training happens alongside each rollout stage, not after.
We already use Teams and SharePoint heavily — is there still value here?
Yes. Heavy usage without governance is often where the worst sprawl and adoption gaps show up. This program is just as relevant for cleaning up an overgrown environment as for building one from scratch.
About SiS
SiS is a Microsoft Solutions Partner with a dedicated Modern Work specialization. We don't treat the digital workplace as a tools rollout — we treat it as how your people actually get work done, which is why governance and adoption are built into the program from day one, not added on afterward.
Ready to see where your digital workplace stands? Talk to SiS about a Digital Workplace Assessment.